Executive Assistant
Job Summary
Are you a high-energy, organized, and professional individual looking to make a significant impact in a global organization? We are seeking an exceptional Executive Assistant to support our Color, Additives & Inks President. This role is based at our world headquarters in Avon Lake, Ohio.
As the Executive Assistant, you will be the first point of contact for many employees, clients, and industry partners. You will embody and convey our highest values, maintaining a high bar of professionalism and a proactive approach. This is an exciting opportunity to work closely with senior leadership and contribute to the success of our global operations.
Essential Functions
• Provides diversified administrative support including scheduling, travel arrangements, and coordination of meetings.
• Supports personal needs such as scheduling appointments/meetings and running errands as required.
• Serves as a liaison to internal and external stakeholders and interacts with the most senior leaders in the market.
• Communicates as needed on behalf of the President, including composing, editing, managing, and documenting correspondence at executive levels.
• Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to leadership as needed.
• Anticipates needs and issues; recommends and takes action to proactively resolve challenges.
• Prepares confidential and sensitive documentation and correspondence that may be distributed to various internal and external stakeholders.
• Prepares presentations within PowerPoint while sourcing information from other systems and/or databases (i.e., Excel, Word, etc.). Edit and proofread complex documents for accuracy.
• Plans and supports meetings onsite and offsite, including arranging all conference rooms, site details, catering, room setup, managing the agenda and annotating meeting minutes.
• Develops itineraries and agendas, and compiles documents for travel-related meetings (including assisting with passports, visas, and invitation letters).
• Organize and manage the President’s calendar, scheduling meetings, resolving conflicts, coordinating with stakeholders, setting reminders, integrating travel plans, monitoring and prioritizing the email inbox, drafting and sending emails, tracking follow-ups, filtering spam, and handling sensitive information with discretion.
• Manages and submits expense reports for President.
• Performs document management and signature management, including use of electronic tools such as Adobe and DocuSign.
• Manages sensitive matters with a high degree of confidentiality and discretion.
• Collaborates and supports other executive assistants while ensuring timely and accurate partnership.
• Manages information flow in a timely and accurate manner.
• Other Duties: Other projects/duties as assigned.
Education and Experience
Education: Bachelor’s degree required or equivalent work experience.
Experience: 3+ years of relevant executive assistant experience in a similar role within a global organization.
Additional Qualifications
• Ability to work in a fast-paced organization where multitasking is essential: Demonstrates agility and efficiency in managing multiple tasks simultaneously.
• Excellent written and verbal communication skills: Communicates clearly and effectively with all levels of the organization and external partners.
• Professionalism and integrity in handling sensitive information: Maintains strict confidentiality and demonstrates discretion in all communications.
• High degree of responsiveness and independent judgment: Plans, prioritizes, and organizes daily tasks with minimal supervision.
• Strong sense of professionalism and ownership: Reflects a high standard of work and interactions with colleagues and stakeholders.
• Very strong interpersonal skills: Builds and maintains positive relationships with key stakeholders through effective collaboration and support.
• Resourceful and well-organized: Manages time efficiently and acts independently to solve problems.
• Flexibility and attention to detail: Adapts to tight deadlines and timeframes while maintaining high accuracy.
• Proficiency in Microsoft Office and other tools: Skilled in using Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and social media platforms.
• Positive and engaging demeanor: Exhibits high energy, a growth mindset, proactivity, and the ability to get along well with others.
Environmental, Health, Safety, & Security (EHS&S) Requirements
- Avient integrates EHS&S into all aspects of our operations. Each position at Avient is responsible for complying with all applicable EHS&S requirements. Additionally, employees and management are responsible for reporting all EHS&S incidents immediately to ensure we keep EHS&S a priority within the organization.
- Security includes physical security and cyber security.
Who We Are
Avient Corporation provides specialized and sustainable material solutions that transform customer challenges into opportunities, bringing new products to life for a better world. Examples include:
- Dyneema®, the world’s strongest fiber™, enables unmatched levels of performance and protection for end-use applications, including ballistic personal protection, marine and sustainable infrastructure and outdoor sports
- Unique technologies that improve the recyclability of products and enable recycled content to be incorporated, thus advancing a more circular economy
- Light-weighting solutions that replace heavier traditional materials like metal, glass and wood, which can improve fuel efficiency in all modes of transportation and reduce carbon footprint
- Sustainable infrastructure solutions that increase energy efficiency, renewable energy, natural resource conservation and fiber optic / 5G network accessibility
Avient employs approximately 10,000 associates and is certified ACC Responsible Care®, a founding member of the Alliance to End Plastic Waste and certified Great Place to Work®. For more information, visit www.avient.com.
Why Avient
Avient Corporation is a world-class sustainable organization built on innovation, collaboration, and employee development. We are committed to providing a supportive and dynamic work environment where our diverse associates can grow and succeed, as well positively impacting our planet and the communities we serve. Our Great Place to Work culture, values, and benefits make Avient an employer of choice for top talent.
At Avient, we believe diversity of ideas and backgrounds gives us the creativity to be successful in a rapidly changing world. In support of this, we stress equality of opportunity for all qualified individuals in accordance with applicable laws. Decisions on hiring, promotion, development, compensation or advancement are based solely on a person’s qualifications, abilities, experience and performance.
Avient Corporation is a drug free workplace. Avient is an equal opportunity employer. We maintain a policy of non-discrimination in providing equal employment to all qualified employees and candidates regardless of race, sex, sexual orientation, gender identity, age, color, religion, national origin, disability, genetic information, protected veteran’s status, or other legally protected classification in accordance with applicable federal, state and local law.
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